E-POLLING SYSTEM

Create a Seamless and Efficient E-Polling Experience for Your Business

BoardRoom’s fully integrated and purpose-built registry platform is the foundation of our electronic poll voting services. This easy-to-use E-polling system for AGMs offers unmatched versatility while ensuring your data stays encrypted and secure.

Here at BoardRoom we recognise the importance of efficiency and maximising your company’s workflow. Our E-polling system streamlines the voting process, leading to shorter AGM durations compared to traditional paper-based voting. This also results in a higher total representative vote count. With Malaysia’s vast geography, switching over to electronic poll voting at shareholder meetings makes participation more accessible, allowing shareholders to vote easily from any location.

We are confident that our electronic voting system can make your election and voting process as efficient and simple as possible.

FIND OUT MORE ABOUT OUR E-POLLING SERVICES

Unmatched Security for Online Voting in AGMs and EGMs

Security is of utmost importance in e-polling systems, which is why we have in place robust encryption measures to safeguard your data. These advanced security protocols not only safeguard your data but also streamline the counting process, reducing errors and operating costs. Whether using dedicated handsets or Bring Your Own Device (BYOD) solutions, our e-polling system guarantees a secure and seamless voting experience for all participants.

E-polling Malaysia
BoardRoom’s E-polling system can assist you by providing:
  • A highly customisable system that can meet all your requirements
  • Hand-held poll-voting system that can be used in multiple sites
  • An innovative system that is optimised for extra encryption and security, and is constantly kept up-to-date with emerging technological improvements and solutions
  • Real-time data monitoring on the E-polling system which ensures accuracy and helps increase shareholder engagement

Integrate a new poll voting system into your business structure today and take your business to the next level with our electronic polling system. If you have any questions or concerns, our experienced team of specialists is here for you. Don’t hesitate to send us a message and we will get back to you as soon as we can.

Benefits of BoardRoom’s e-Polling Solution in Malaysia

  • Boost AGM/EGM Efficiency
    BoardRoom’s e-Polling solution optimises the efficiency of AGMs and EGMs by enabling secure electronic voting, significantly reducing time spent on manual vote counting and minimising errors at the same time. This streamlined process shortens meeting durations, allowing you to focus on key strategic discussions with shareholders.
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  • Increase Shareholder Engagement
    Effective shareholder engagement is vital for the success of any AGM or EGM. Shareholders can easily cast their votes and raise questions on our e-Polling platform no matter where they are located in Malaysia, eliminating the need for in-person attendance. An easy to use and intuitive platform, our e-Polling service encourages higher participation and attendance in AGMs and EGMs.
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  • Real-time Voting and Q&A
    Our e-Polling solution offers real-time Q&A and instant voting results, ensuring transparency and immediacy. This enhances decision-making and gives shareholders confidence that their votes and questions are accurately reflected in meeting outcomes.
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Why Choose BoardRoom?

BoardRoom takes businesses further and faster at all stages.

BoardRoom takes businesses further and faster at all stages.

BoardRoom is Asia-Pacific’s leader in Corporate and Advisory Services including Regional Employee Plan Services, Regional Payroll Services, Corporate Secretarial Services, Share Registry Services, Accounting and Taxation Services, Payroll Outsourcing, and Human Resource Outsourcing.

For over 50 years, we have supported companies in navigating through complex operational and regulatory policies and cultural sensibilities. We are well-positioned in Asia-Pacific with offices in Singapore, Australia, China, Hong Kong, and Malaysia, as well as an extensive partner network throughout Asia.

BoardRoom is the partner of choice for many Fortune 500 multinational companies, public listed and privately owned enterprises.

Save time and reduce costs
Partnering with a premium share registry service allows your team to focus on core business operations, freeing them from time-consuming administrative tasks. At BoardRoom, we streamline the share registry process, easing the burden on your staff.
Access local and regional expertise
Our team brings extensive knowledge of compliance not just in Bursa Malaysia, but across SGX, HKEX and ASX. With dedicated service teams in Singapore, Hong Kong, Malaysia, and Australia, we provide coordinated share registry support no matter where your company is listed.
Simplify compliance management
With in-depth expertise across multiple Asia-Pacific jurisdictions, we help you stay compliant, minimising the risk of financial penalties and reputational damage due to non-compliance.
Avoid internal administrative errors
Accurate shareholder record-keeping is essential for both publicly-listed and privately-owned companies. Our expert share registrars manage and maintain your records, eliminating the risk of costly administrative errors and penalties.

Get in touch with our share registry e-polling experts today!

Get Immediate Assistance
Jonathan Lim

YOUR POINT OF CONTACT

Jonathan Lim

Chief Operations Officer, Share Registry Services

Frequently Asked Questions (FAQs)

1. What is electronic poll voting (E-polling)?

An e-Polling system is an electronic voting platform that allows shareholders to cast their votes during AGMs and EGMs digitally. It replaces traditional paper-based polling methods, offering a faster, more efficient, and secure way to conduct polls.

Electronic poll voting, also known as E-polling or E-voting, has risen in prominence among numerous organisations worldwide due to the integration of technology into everyday business practices. As such, E-polling is a way for businesses to efficiently conduct voting processes virtually in real-time, replacing traditional paper-based voting. This electronic method has become popular for virtual or hybrid meetings, allowing participants to securely cast their votes on various business items no matter where they are participating from.

2. What is BoardRoom's E-polling system and how does it work?

BoardRoom’s electronic polling system allows for efficient E-polling during all types of meetings or polling ballots, making the voting experience accessible and simple for all attendees. This system can easily be integrated into your workflow to make voting more convenient across online platforms and multiple sites via a hand-held poll-voting system.

Once deployed, you and your meeting participants can conveniently cast their votes using the E-polling system, which will then tally up all votes, ensuring accuracy and reducing the need for other members of the team to manually count the ballots.

3. Is BoardRoom's E-polling system secure?

Yes, BoardRoom’s E-polling system ensures your data remains encrypted and secure during all voting processes by using innovative technology that optimises your security. This guarantees the privacy of each vote and protects against unauthorized access or tampering.

4. Can shareholders participate remotely?

Yes, our e-Polling platform supports remote participation, allowing shareholders to cast their votes from any location. This is especially useful for hybrid or virtual AGMs and EGMs, ensuring accessibility and resulting in higher attendance rate.

5. What are the benefits of using BoardRoom's E-polling system?

There are many benefits to integrating BoardRoom’s E-polling system into your business, including:

  • Modernising your company with innovative technology solutions
  • Allowing more participants to easily join in on meeting polls and ballots in real-time, even if they are based in other locations or are unable to physically attend
  • Automation of vote tallying to ensure accurate, quick results
  • Extra encryption and security to keep all your votes safe and confidential
  • Customisable platform that can be adjusted to your business needs

6. What devices can be used for voting?

Shareholders can vote using either dedicated handsets provided at the meeting or opt for the Bring Your Own Device (BYOD) option, such as shareholders’ smartphones, making the process convenient for all participants.

7. What are the costs associated with running a hybrid AGM using BoardRoom's e-Polling system?

The costs for running a hybrid AGM with our e-Polling system vary depending on factors such as the technology platform and webcasting partner used for the meeting. While there are expenses involved, hybrid AGMs offer significant value for companies aiming to modernize their shareholder meetings. In addition to adapting to today’s dynamic business environment, hybrid AGMs have consistently shown to enhance participation and improve the overall experience for shareholders.

Contact us for a quote to find out more.

8. Can BoardRoom’s e-Polling system handle large-scale physical or hybrid AGMs?

Yes, BoardRoom’s e-Polling system can support AGMs and EGMs of any size, including those with a large number of participants such as that of a leading bank in Malaysia. Our scalable platform is designed to meet the voting requirements of companies with extensive shareholder bases, ensuring seamless and efficient voting processes regardless of the meeting size. Additionally, we have a robust backup system in place to guarantee uninterrupted service, providing peace of mind that your voting will proceed smoothly even in the event of technical issues.